How to Improve Your Time Management

In the modern era of multitasking, it can be very difficult to concentrate on your priorities. With this in mind, try approaching your time management strategy as if you’re building a fortress with small but solid timeslot bricks, allocating 20-minute timeslots for very specific priorities.

Dividing a working day into 20-minute timeslots of intensive work allows you to address almost 20 projects a day, especially if you set a timer to discipline yourself and eliminate distractions.

Deleting responsibilities to others is not a new idea, but the main challenge is to delegate wisely and choose appropriate people – and not total strangers.

Most successful case studies, like the work of Steve Jobs, suggest that successful time managers find like-minded people. They build new teams with whom they solve problems and achieve their goals, or they establish personalized connections with the people they work with, and to whom they delegate. This in turn creates synergies and tripling effects.

Successful CEOs are very different in their strategic planning and prioritizing to other people, and they are usually the best-of-the-best when it comes to managing their time effectively.

However, what we can learn from these studies boils down to one important formula: your ability to psychologically imagine and train yourself as a CEO through meditation or mental exercises (at least 20 minutes twice a week).

Meditation and development of emotional intelligence (dealing strategically with emotions and emotional communication) can help you to keep focused on effectively managing your time.

Paradoxically in this age of gadgets and applications, it isn’t easy to identify the appropriate device or app for effective time management simply because there are so many of them.

Therefore, not many people use these apps regularly. We conducted a quick survey among students and faculty at Al Farabi KazNU and almost 58 percent of said they don’t use any technology to help manage their time.

My advice is to digitalize your time management – but do it in an intelligent way according to your personal needs, lifestyle and technological skills. Spend at least 20 minutes twice a week trying new apps or testing your gadgets, until you’re satisfied and find a routine that works for you.

Our priorities and our workload are in a constant state of flux. Therefore, I suggest to my students to sit down regularly (at least twice a semester) and revise their strategy for time management by removing and abandoning things which aren’t working and improving on what is working well.

Image credit: Rafis Abazov (taken at Al Farabi KazNU event)